Book a food hall pitch form - The Aylsham Show

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Food Market Applications

How to Apply

For 2025, we will again have a Food Market with all outside stands who will supply their own gazebo/marquee. It is likely to be in a different location for 2025 moving up to where the fun fair was.

There will be a specific entrance into the Food Market with clearly marked signage, and again some buggies will operate exclusively from the Main Admissions Gate to the Food Market Area.

You will be advised of your stand location in good time by Charlotte Gurney, Head Steward.

All Food Market applications must be made online.

The closing date for Applications is Monday 18th August 2025 after which a Late Entry Fee of £75 will apply, if still accepted.

To make an application, fill in the form below and click Submit application.

Payment and booking confirmation

No payment is taken at this stage. When you click Submit application you will see confirmation that we have received and are reviewing your application. If your application is accepted we will contact you by email to arrange payment. Once payment is made you will receive a booking confirmation.

Invoices

If your application is successful, you will receive an invoice by email summarising your Stand costs. Please retain this as your receipt and there is no VAT payable. You will also be emailed a manual invoice.

Food Hall Stand rules

All Food Hall Stands must comply with the following rules:

There are strictly no vehicle movements, without prior permission, on or off the Showground between the hours of 8.00am and 5.30pm on Show day. Your Stand must be fully functional by 8.30am. You are expected to remain with your Stand until 5.30pm.
If you are mowing the grass on your stand, you must either dispose of the cuttings off site (to comply with National Trust regulations), and/or the Show will provide a receptacle for disposal on site. Please enquire at the Showground Office as appropriate.
Copies of our Safeguarding, and Equality and Diversity Policies are available here. You are asked to comply with them.
The information within this application form and supporting documentation is for the sole use of The Aylsham Agricultural Show Association Limited (AASA). Please see our Privacy Policy for full details.
The AASA recommends that Show Exhibitors and Caterers use biodegradable items whenever possible.
Traders may be inspected on the day and failure to provide the correct certification as requested in this form may result in you being unable to trade.
The Show is legally required to submit a list to Broadland District Council of all Food and Drink Suppliers at the Show. Broadland District Council may then forward this to other Councils as appropriate.

Application Form

Stand costs

Minimum 3 metres frontage and depth You will provide your own cover	£135.00
Electric 16amp hook-ups Please select the number of electric hook-ups you require	£50.00
Electric 32amp hook-ups Please select the number of electric hook-ups you require	£90.00
Is a WiFi connection required? NB: The WIFI will only work if you have a mobile phone with Bluetooth card reader, or a stand alone card reader with 3/4G which is WIFI enabled. If you only have an older stand alone card reader with 3/4G which is not WIFI enabled, it is not likely to work with the very poor mobile phone signal at Blickling.	Free
Do you require WiFi for a VPN? For stock control/etc	Free
Do you require WiFi for online EPOS? For specific selling items/etc	Free
Do you require a 6 x 2ft trestle table?	Free
Additional metre frontage (over 3×3 metres), per metre	£40.00
Do you then require an additional 6 x 2 ft trestle table?	Free
Food market showground vehicle pass One Pass will admit the driver and one other adult to the Showground on Show Day before 8am (For deliveries before Show Day, this pass will not be required and you will just report at the Showground Office). On Show Day you will be able to park one vehicle adjacent to the Food Market area.	Free
Late Entry Fee (if applying after 18th August 2025) Failure to include this for a late application will result in your application being rejected.	£75.00
Free staff admission tickets You can have up to two	Free
Additional Other Admission Tickets	£22.00
Memberships (if required) for Double Ticket If you would also like to become a Show Member, please select this option. This will give you two additional Admission Tickets and two Members badges.	£70.00
Total: £

Business information

Business name*

Emergency Show Day telephone number*

Postal address*
For vehicle passes and admission tickets

Email address*

Type of food or drink to be sold*

Booking Guidelines/Terms and Conditions*
I HEREBY ACKNOWLEDGE that by submitting this Application Form, I confirm That I have read, understood and agree to be bound by the Booking Guidelines/Terms and Conditions (Terms), a copy of which has been made available to me and which is also available on the Show’s website: www.theaylshamshow.co.uk.
I further acknowledge and agree that any contract formed between me and you relating to my participation in the Show shall be subject the Terms to the exclusion of any other terms that I may seek to impose or incorporate, or which are implied by law, trade custom, practice or course of dealing.

Health & hygiene info

Environmental Health Local Authority that your Food or Drink Business is registered with*

Date of last inspection from your Local Authority*

Proof of Authority Hygiene Rating*
Please upload your latest certificate (this must show a rating between 3 and 5)

Do you have hand washing arrangements?*
Yes No

Do you have equipment washing arrangements?*
Yes No

Do you have waste and drainage arrangements?*
Yes No

Further business information

Contact name (person responsible)*

Email address*

Contact telephone*

Postal address*
For vehicle passes and admission tickets

Facebook handle
(For publicity purposes)

Instagram handle
(For publicity purposes)

Any other comments you would like to make?

Insurance policy documents

Public liability policy document*
This should be for a minimum of £5million

Do you have employer liability insurance?*
See Booking Guidelines Yes No

Employer liability policy document*
This should be for a minimum of £5million

Do you have product liability insurance?*
See Booking Guidelines Yes No

Product liability policy document*
This should be for a minimum of £5million

Health and safety

Are you bringing a purpose made Hospitality Unit to the Show?*
Yes No

Are you bringing any electrical items to the Show?*
If Yes, you will need a valid PAT Testing Certificate for the relevant items, unless the item is still within a manufacturers warranty. Yes No

Are you bringing a marquee/gazebo to the Show?*
Yes; and I will comply with fire safety as per the regulations outlined here No

Your completed risk assessment*
You can either provide your own documentation or download and complete our template here

Will you be bringing a silent running generator, or other power unit which might be part of your catering vehicle or hospitality unit?*
Yes No

Please give details of your silent running generator or other power unit*

Traders Using LPG – Questions and Information

Are you bringing LPG or equivalent to the Show?*
Yes No

Do you have an inspection/gas safety certificate for the appliances and pipe work, and are all hose connections made with “crimped” fastenings?*
Yes No

Are cooking appliances fixed securely on a firm non-combustible heat insulating base and surrounded by shields or similar material on three sides?*
Yes No

Do the shields provide an adequate and effective barrier of at least 600mm between the heat source and any combustible material?*
Yes No

Have you ensured that no combustible materials can be blown against, or fall onto the apparatus?*
Yes No

Are the LPG cylinders kept outside, or within a specific ventilated unit, secured in the upright position and out of the reach of the general public?*
Yes No

Do you ensure that only those cylinders in use are kept at your unit/stall? *
(Spares should be kept to a minimum and in line with any specific conditions for the event) Yes No

Are the gas cylinders readily accessible to enable easy isolation in case of an emergency?*
Yes No

Are the cylinders located away from entrances, emergency exits and circulation areas?*
Yes No

Do you ensure that gas supplied is isolated at the cylinder, as well as the appliance when the apparatus is not in use and the appliances are fitted with full flame safety devices on all burners that are not readily visible?*
Yes No

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